This policy applies to all levels of management, inclusive of shareholders and directors, as well as all employees and consultants.
2. What is a conflict and when may it arise
A conflict is defined by the company as a difference in what is being performed by all representatives and what is required from the corporation in terms of the mandate of operations. These types of conflict may arise in the ordinary course of business and all representatives of the business are susceptible too.
3. How we manage conflicts of interest
Financial interests- cash, voucher, gift, discount, advantage, benefit, domestic or foreign travel, hospitality, accommodation, sponsorship, training is all documented and reviewed quarterly by management at the compliance meetings
Immaterial financial interests- Gifts & hospitality (Under R5,000) is not required to be documented, but is required to be verbally discussed.
All Ownership interests are fully disclosed.
4. Geddes Capital Conflict of interest Policy
This document details Geddes Capital – Conflicts of Interest Management Policy
A short summary of this policy is included in the “Letter of Introduction” document, issued and explained to clients at the beginning of the sales process. The full Management Policy document is also available on request.
This policy applies to all employees of Geddes Capital (Pty) Ltd.
2. What is a Conflict of Interest and when may it arise?
A conflict of interest may arise where a company, or one of its employees, is providing a financial service to its clients and may entail a material risk of damage to those clients interests, and whether the company or its employee:
- Is likely to make a financial gain, or avoid a financial loss, at the expense of the client;
- Has an interest in the outcome of a service provided to the client or of a transaction carried out on behalf of the client, which is distinct from the client’s interest in that outcome;
- Has a financial or other incentive to favour the interest of another client, or group of clients, over the interests of the client;
- Carries on the same business as the client; or
- Receives or will receive from a person other than the client, an inducement in relation to a service provided to the client, in the form of monies, goods or services, other than the standard commission or fee for that service.
3. How we manage conflicts of interest
The following are examples of conflicts of interest and how we manage these conflicts:
Contracts, proposed contracts and similar transactions or arrangements
A conflict of interest may arise where an employee has a direct, or indirect interest in a transaction. This may be where the employee has a connection with the other party to the transaction, or where the employee’s family has a connection. The connection may be from a directorship, significant shareholding, employment or consultancy.
Geddes Capital (Pty) Ltd requires disclosure of any connection which could or could be seen to have the effect of compromising the judgment of any of our employees. Employees are required to notify Management of any such potential conflicts of interest, who will then decide if the employee can be involved in the transaction. Management will also ensure that the relevant provisions have been met.
Gifts, Hospitality & Inducements
Inducements, gifts and hospitality are all issues that could lead to potential Conflicts of Interest. Geddes Capital (Pty) Ltd has a strict policy regarding such issues, which is documented in the Company’s operational policy guide. All Employees must act with the highest standards of integrity to avoid any allegations of Conflicts of Interest.
Employees must not accept any cash payments, significant gifts or hospitality. Token gifts may be accepted, providing they have not been solicited, have not been given as a business inducement and will not compromise management’s integrity. A register is kept of any gifts, or hospitality received.
Employees cannot attend hospitality events, without the proper management approval. Where an invitation could be construed as being a business inducement, it must be declined.
4. Conflict of interest employee policy
Management expects all its employees to maintain the highest standards in carrying out their business activities, adhering to legislative requirements and our policies on business conduct. Management expects its employees to act professionally, honestly and ethically in all their dealings with clients, colleagues and third parties. has a clear policy on Conflicts of interest;
- Conflicts of Interest should always be avoided, wherever possible.
- Conflicts or potential Conflicts of Interest must always be disclosed. Geddes Capital (Pty) Ltd will not tolerate non-disclosure by its employees.